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COVID-19 FORMS AND TEMPLATES

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• Authorization Form For Remote Work And Access (Template)
• Exemption Memo Template – Families First COVID Response Act
• Sample Remote Work And Access Policy 
  

New Employee Hiring Packet 

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Employee Forms (fill out):

• W-4 form – Employee Withholding

• W-4 form – Employee Withholding (Spanish)

• EDD Withholding Allowance Certificate

• DWC FORM 9783 – Personal Physician/Chiropractor Pre-Designation Form

• DWC Form 9783.1 – Notice of Personal Chiropractor or Personal Acupuncturist

For Employer Use (fill out):

• EDD Form DE-34 – Report of New Employees

• I-9 – Current form recommended for use by USCIS

• I-9 Instructions

• Workers’ Compensation Information, including Time of Hire Pamphlet

• DE 542 – Report of Independent Contractor (must also include written Contractor Agreement)

• Notice to Employees (Labor Commissioner) under Labor Code section 2810.5

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Employee Resources (hand out to all employees upon hire):

• Form DE 2515- Disability Insurance Pamphlet

• Form DE 2565 – Disability Insurance Elective Coverage

• Form DE 2320 – California’s Programs for the Unemployed

• Paid Family Leave Pamphlet DE 2511

• Form DFEH-185- Sexual Harassment Information Sheet from DFEH

• Form DFEH-185-SP – Sexual Harassment Information Sheet from DFEH (Spanish)

• DE 1857A – Labor Law Posting 

• DE 1857D- Labor Law Posting

• DE 1858- Labor Law Posting

• Notice to Employees DE 71 (Informs employees that their employer must send W-4 or DE 4 to FTB)

• Rights of Victims of Domestic Violence, Sexual Assault and Stalking (for employers with 25 or more employees)

• Rights of Victims of Domestic Violence, Sexual Assault and Stalking (Spanish) (for employers with 25 or more employees)

Required Posters from the Department of Fair Employment and Housing (DFEH)*:

• DFEH-E07P-ENG – California Employment Discrimination

• DFEH-E07P-SP- California Employment Discrimination (Spanish)

• DFEH-100-21ENG – Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave

• DFEH-100-21SP – Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave (Spanish)

• DFEH-185P-ENG – Sexual Harassment: The Facts about Sexual Harassment

• DFEH-185P-SP – Sexual Harassment: The Facts about Sexual Harassment (Spanish)

• DFEH-E04P-ENG – Transgender Rights in the Workplace (mandatory January 1, 2018)

• DFEH-E04P-SP – Transgender Rights in the Workplace (mandatory January 1, 2018) (Spanish)

• DFEH-E09P-ENG – Your Rights and Obligations as a Pregnant Employee

• DFEH-E09P-SP – Your Rights and Obligations as a Pregnant Employee (Spanish)

*these required posters are offered in additional languages on the DFEH website.

Human Trafficking Posters required for Employers specified in the instructions below:

• Human Trafficking Poster Instructions
• Human Trafficking Poster
• Human Trafficking Poster (Spanish) 

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Miscellaneous Employment Forms:

• Notice re federal Earned Income Tax Credit (EITC) (Must be provided within one week after providing an employee or independent contractor their W-2 or 1099)

• Notice to Employee as to change in Relationship (Required immediately upon change in employment status– discharge, layoff, LOA)

•  The Worker Adjustment and Retraining Notification Act (WARN) (If plant closing or mass layoff, provide this notice in writing 60 days before the action)

• Piece-Rate Legislation Fact Sheet
• Employers must post this Notice within 72 hours of being notified by an immigration agency that it is inspecting a company’s I-9 forms or other employment records.
• Employers must post this Notice within 72 hours of being notified by an immigration agency that it is inspecting a company’s I-9 forms or other employment records. (Spanish)

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• Division of Labor Standards Enforcement
• California Department of Fair Employment and Housing
• U.S. Equal Employment Opportunity Commission

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Bar Associations

• State Bar of California
• Riverside County Bar Association
• Desert Bar Association

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Court Links

• California Appellate Courts
• California Trial Courts
• Riverside County Superior Courts
• United States Federal Judiciary

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Governmental Agencies

• State of California
• California Cities
• Cathedral City
• Desert Hot Springs
• City of Coachella
• City of Indian Wells
• City of Indio
• City of La Quinta
• City of Palm Desert
• City of Palm Springs
• City of Rancho Mirage